Paris ISD Vendor Agreement

To be considered as an addition to the Approved Vendor List for Paris Independent School District, all  information requested below must be submitted electronically to the district’s Business Office, along with a completed W-9, a Conflict of Interest Questionnaire [per Board Policy CHE (Legal)], Felony Conviction Notification, EFT Authorization, State Certifications Form and Certificate of Liability if applicable. The completed W-9, Conflict of Interest Questionnaire, Felony Conviction Notification, EFT Authorization and State Certifications Form may be submitted electronically below or faxed to 903-737-7484, attn:  Kayla Cheatwood or e-mailed to kayla.cheatwood@parisisd.net.

Processing will be completed within 30 days of receipt of all required information. If approved, the vendor will be assigned a number and will then be allowed to receive orders from the school district.

All orders must be accompanied by a system-generated purchase order number. Per Board Policy CH (Local), all purchase commitments shall be made by the Superintendent or designee on a properly drawn and issued purchase order, in accordance with administrative procedures. Persons making unauthorized purchases shall assume full responsibility for all such debts.

Paris Independent School District does not accept back orders.

The “Ship To” address should be the Paris ISD Warehouse – 2396 Jefferson Road, Paris, TX 75460; the “Bill To” address, however, must always be 1920 Clarksville Street, Paris TX 75460, attn: Cathy Ballard.

All changes made to the district’s account, including address, contact name, etc., must go through the Central Administration Office at 1920 Clarksville Street, Paris TX 75460. These changes must be made by Kayla Cheatwood.

The vendor must agree to accept Electronic Funds Transfers (EFT) payments as generated by the district’s accounting software.

Paris Independent School District payment terms are Net 30. The district will typically process EFT payments on Thursday afternoon of the appropriate week.

To continue filling out the Paris ISD Vendor List form click here.