Paris ISD Board of Trustees
Standard Operating Procedures

Table of Contents (Revised 4/2008) 

1. Types of Board Meetings

2. Developing Board Meeting Agenda

3. Meeting Completion Time

4. Member Conduct During Board Meetings

5. Voting

6. Individual Board Member Request For Information Or Report

7. Citizen Request/Complaint To Individual Board Member

8. Employee Request/Complaint To Individual Board Member

9. Board Member Visit To School Campus

10. Communications

11. Evaluation Of Superintendent

12. Evaluation Of Board

13. Process For Selecting Board Officers

14. Role And Authority Of Board Member And/Or Board Officer

15. Role Of Board In Closed Session

16. Media Inquiries to the Board

17. Anonymous Phone Call/Letters  

18. Reviewing Board Operating Procedures

      Quick Reference Phone Directory  
 

1. TYPES OF BOARD MEETINGS 
     

       A.      Regular - Held the second or third Monday of each month at 5:30 p.m. 
                (72-hour notice required) with student/staff recognition at 6:00 p.m.

       B.      Special- Held at the President's discretion or on request of two or 
                more Board members (72-hour notice required)

       C.      Emergency- Held when the President or two or more members                         
                 determine an emergency or urgent public necessity exists (2-hour                      
                 notice required).

       D.      Any time four or more Board members are gathered for the purpose of 
                discussing school business, it is considered a meeting and must be posted.
 

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2. DEVELOPING BOARD MEETING AGENDA
     

     A.        Placing items on agenda:

                1.     Board members must request in advance to Board President or                          
                        Superintendent any item they wish to have considered for                                        
                        placement on the agenda.

                2.     Only Superintendent or Board President may place an item on the agenda.

                        If two Board members request to Board President or                                               
                        Superintendent an item for the agenda, it must be placed on the agenda.

                3.     In accordance with Texas Open Meetings Act, no item can be                           
                        placed on agenda less than 72-hours in advance of the meeting,                               
                        except in an emergency as per the Texas Open Meetings Act.

       B.     Use of consent agenda:
         

                For items listed under the consent agenda, the Board has been                         
                furnished with background material on each item and/or it has been                   
                discussed at a previous meeting. All items on the consent agenda shall               
                be acted on by one vote without being discussed separately unless                
                requested by a Board member, in which case the item shall immediately         
                be withdrawn for individual consideration.

 

               Items that can be included on the consent agenda are:

                1.     Routine items
                2.     Annual renewals of Region VIII and TEA items
                3.     Budget amendments
                4.     Gifts, donations and bequests
                5.     Financial information
                6.     Minutes of Board meetings
                7.     Updates of Board policy
                8.     Other items deemed appropriate by Board President and Superintendent

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3. BOARD MEETINGS WILL BE COMPLETED BY 10:00 P.M. WITH ANY 
       UNFINISHED BUSINESS MOVED TO A SUBSEQUENT MEETING EXCEPT 
       IN EXTENUATING CIRCUMSTANCES.

 

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4. MEMBER CONDUCT DURING BOARD MEETINGS
     

A.     Open Forum (Public Participation):
                1.     Board will not allow duplicate testimony/presentations.

                2.     Board members will listen to Open Forum (Public Participation)                           
                        presentations but can take no action or deliberate.

                3.     Board President can direct administration to investigate item(s)                         
                        and report back to Board at a subsequent meeting.

 

        B.     Discussion of employee performance (Board/audience)
              

                1.     The Board will not entertain complaints against individual                                  
                         personnel in open session.

                2.     The Board will not entertain complaints against individual                                  
                        students in open session.

 

       C.     Complaints

                1.     An attempt should be made to resolve the issue informally.

 

                2.     Complaints should be resolved at the lowest possible                                        
                        administrative level

                3.     Three policies provide a specific, clear process to handle                                   
                        complaints:
                                DBGA        Employee complaints/grievances
                                FNG           Student and parent complaints
                                GF              Public complaints

                4.     These policies rely on the "Principal-Superintendent (or designee)-                     
                         Board" chain of command and resolution.  A formal procedure is                               
                         used in which written complaints are filed first with the principal.

                5.     A presentation before the Board is the final step in the complaint                       
                        process.

                6.     Sometimes complaints inadvertently are brought first before the                               
                         Board during the Open Forum (Public Participation) portion of a                         
                         regular Board meeting.

                        The Board has no obligation to hear such complaints before                              
                        administrative remedies have been pursued.  The Board president                    
                        will direct the person to the appropriate complaint process.

                7.     Complaints are heard in Board meetings as scheduled agenda                           
                         items.

                8.     The Board will hear the complaint, then make and communicate                                   
                        a decision orally or in writing at any time up to        and including the                        
                        next regularly scheduled Board meeting.

 

        D.     Board will observe parliamentary procedures in Robert's Rules of Order.

       E.     Discussion of motions:
 

                1.     All discussions shall be directed solely to the business currently                          
                        under deliberation.

                2.     The Board President has the responsibility to maintain discussion                       
                         to the motion at hand and shall halt discussion that does not                             
                         apply to the business before the Board.

       F.      The Board President shall recognize a non-Board member prior to that 
                 person entering the discussion.

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5. VOTING
     

      A.     The Board President will vote on all agenda items for which action is required.

       B.     In the event of a tie vote, the motion is defeated.

 

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6. INDIVIDUAL BOARD MEMBER REQUEST FOR INFORMATION OR REPORT

1.     Board members may request reports or information from the Board  
       President or Superintendent.  The Board President or Superintendent    
       may reject the individual Board member’s request for reports or information. 
       If the individual Board member still wishes to request the reports or information, 
       the Board member may request information by Board action.

 

       B.      If the requested item or information is in existence but is not found to be    
                 of majority interest to the Board, a copy of the requested item will be on   
                 file at the District office for review by the interested Board member(s).

3.     The Superintendent will gather the information and disseminate it in a       
       timely manner to Board member(s).

 

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 7. CITIZEN REQUEST/COMPLAINT TO INDIVIDUAL BOARD MEMBER

     

          A.     The Board member should hear the citizen problem for full                                       
                  understanding of persons involved, date and place.

                1.     Repeat problem back verbatim to citizen.

                2.     Refer citizen to the appropriate person/chain of command and                          
                        the complaint procedure as outlined in Board policy.

                 MUST GO THROUGH COMMAND CHAIN

                3.     Remind the citizen of due process and that the Board member                          
                        must remain impartial in the event the situation comes before the Board.

                4.     Inform citizen that Superintendent will be notified of the                                   
                        complaint or action cannot be taken to address the complaint.

 

        B.     Board members are encouraged to report complaint to the                                       
                 Superintendent.

 

3.     The Superintendent will ensure that the citizen is contacted in a timely     
       fashion.  Board members will be notified if the Superintendent deems appropriate.

 

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8. EMPLOYEE REQUEST/COMPLAINT TO INDIVIDUAL BOARD MEMBER
     

     A.     The Board member will hear employee's problem for full understanding 
              of persons involved, date and place.
 

                1.     Repeat problem back verbatim to employee.

                2.     Remind employee of the complaint procedure (DGBA [LOCAL])                        
                        and remain impartial.

                3.     Refer employee to appropriate person/chain of command.
 

                 MUST GO THROUGH COMMAND CHAIN

       B.     Board members are encouraged to report complaint to the                                       
                Superintendent.

       C.     The employee will be contacted by the Superintendent within a timely                        
                fashion.  Board members will be notified if Superintendent deems appropriate.

 

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9. BOARD MEMBER VISIT TO SCHOOL CAMPUS
     

       A.     Board members are encouraged to attend school activities.

       B.     Upon arrival at the campus, Board members must check in at the main              
                office.

       C.     Board members shall not go unannounced into a building or classroom for          
                the purpose of evaluation.

 

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10. COMMUNICATIONS
     

      A.     Superintendent (or designee) will communicate with all Board members              
               via telephone, e-mail, or personal visits.

       B.     Superintendent will meet with Board President on a routine basis to 
                discuss issues of the District.

       C.     Superintendent (or designee) will communicate information in a timely               
                manner to Board members.

       D.     Board will keep Superintendent informed via mail, e-mail, telephone, 
                personal visit and/or fax.

       E.     Board will communicate with the community through regular Board                   
                meetings, regular publications, public hearings, and other methods as                        
                needed.

       F.      Individual Board members shall not speak in an official capacity outside             
                the Board room without specific authority from the Board.

 

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11. EVALUATION OF SUPERINTENDENT
     

       A.     Each Board member should complete and bring appraisal instrument to              
                the Board meeting.

       B.     Evaluation is conducted by consensus in closed session.

       C.     Evaluation should be conducted annually in January.

 

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12. EVALUATION OF THE BOARD

       A.     Superintendent and Board function as a team of eight (8).

       B.     The Board will usually conduct their self-evaluation in December.

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13. PROCESS FOR SELECTING BOARD OFFICERS
      

       A.     Election of Board officers is held in May or June each year following 
                the regular trustee election which is held on the second Saturday in May.

       B.     Current Board President shall declare all offices open for nominations. 
                Offices shall be filled in this order:

                        (1) President
                        (2) Vice-president
                        (3) Secretary

 

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14. ROLE AND AUTHORITY OF BOARD MEMBER AND/OR BOARD OFFICERS
                                           Established by State Law
     

       A.     A Board member may not direct employees in regard to performance of duties.
 

       B.     President:

                1.     Shall preside at all Board meetings
 

                2.     Appoint committees
 

                3.     Call special meetings
 

                4.     Sign all legal documents required by law or Board policy


       C.     Vice-president:

                1.     Shall act in capacity of President in absence of President

 

         D.     Secretary:
 

                  1.      Cause accurate record of Board meetings to be kept
 

                   2.      Call meeting to order and conduct election for President Pro-tem in absence of President and Vice-president


                   3.      Sign notices of Board meetings, official minutes, and other documents as required.

 

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 15. ROLE OF BOARD IN CLOSED SESSION
     

       A.     Board can discuss only those items listed on the agenda as limited by                 
               law.

       B.     Board action/voting must occur in open session.

       C.     Information discussed during closed session shall remain confidential.

 

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 16. MEDIA INQUIRIES TO THE BOARD
     

       A.     The Board President shall be the official spokesperson for the Board 
                to the media/press on issues of media attention.

                1.     All Board members who receive calls from the media/press should                     
                        direct them to the Board's spokesperson and notify the Board                           
                        President and the Superintendent of the call.

 

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17. ANONYMOUS PHONE CALLS/LETTERS
     

       A.     The Board encourages input; however, anonymous calls or letters will not           
                receive Board attention, discussion or response and will not result in                  
               directives to administration.

 

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 18. REVIEWING BOARD OPERATING PROCEDURES
       A.     Standard Board Operating Procedures will be reviewed and updated
                as needed.

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QUICK REFERENCE PHONE DIRECTORY


BOARD OF TRUSTEES

President:           George Fisher – Place 1
                              903-785-0573 (home)
                              903-491-7468 (cell) 
                              geofisher@suddenlink.net

 

Vice-President:    Dr. Bert Strom – Place 7
                                903-785-3508 (home)
                                903-785-4521 (hospital)
                                gbstrom@suddenlink.net

 

Secretary:          Rebecca Norment – Place 5
                            903-784-0630 (home) 
                            903-785-8480 (office)
                            rnorment@medicine.nodak.edu
 

Trustee:             Regina Ellis Williams – Place 2
                            903-784-2536 (office)
                            903-669-3017 (home)
                            903-732-8216 (cell)
                            reginaellis1985@yahoo.com
 

Trustee:             Dale Henry – Place 3
                            903-784-5294 (home)
                            903-784-4393 (office)
                            903-272-9955 (cell)
                            dalehenry@sbcglobal.net
 

Trustee:             Rickey Richardson – Place 4
                            903-784-7874 (office)
                            903-785-2141 (home)
                            903-732-7821 (cell)
                            rickey.champmotors@sbcglobal.net

 
Trustee:             Jenny Wilson – Place 6
                            903-517-6249 (cell)
                            jenny_3155@yahoo.com
 

 

CENTRAL ADMINISTRATION

Superintendent
Paul Jones (pjones@parisisd.net)
               
                903-737-7479 (office)

              

Deputy Superintendent for Curriculum & Student Services
Mark Hudson (mhudson@parisisd.net)
               
                903-737-7473 (office)

                903-784-1564 (home)

                903-517-1066 (cell)

 

Assistant Superintendent for Human Resources
Robert High (rhigh@parisisd.net)
               
                903-737-7473 (office)

                903-784-8728 (home)

                903-517-2388 (cell)

 

Business Manager
Tish Holleman (tholleman@parisisd.net)
               
                903-737-7473 (office)

                903-783-0142 (home)

                903-517-4140 (cell)

 

Administrative Assistant to Superintendent/Board of Trustees
Lisa Martin (lmartin@parisisd.net)

                903-737-7479 (office)

              

CAMPUS PRINCIPAL AND ASSISTANT PRINCIPALS

Head Start 
Judie Huff, Director      (jhuff@parisisd.net)
        903-737-7459 (office) or 903-784-1524 (home)

 

Givens Early Childhood Center
Sheila Ensey, Director  (sensey@parisisd.net)
        903-737-7466 (office) or 903-784-5609 (home)

 

Aikin Elementary
Patricia Gilbert, Principal       (pgilbert@parisisd.net)
        903-737-7443 (office) or 903-785-4802 (home)

David Stevens, Asst. Principal        (dstevens@parisisd.net)
        903-737-7443 (office) or 903-784-5554 (home)

Sabrina Rosson, Asst. Principal      (srosson@parisisd.net)
        903-737-7443 (office) or 903-346-3252 (home)

 

Justiss Elementary
Renee Elmore, Principal        (relmore@parisisd.net)
        903-737-7458 (office) or 903-249-8044 (cell)

Kristi Callihan, Asst. Principal         (kcallihan@parisisd.net)
        903-737-7458 (office) or 903-784-6571 (home)

 

Crockett Intermediate School
Angela Chadwick, Principal    (achadwick@parisisd.net)
        903-737-7450 (office) or 903-732-4211 (home)

Keith Nance, Asst. Principal   (knance@parisisd.net)
        903-737-7450 (office) or 903-785-0582 (home)

 

Paris Junior High School
Althea Dixon, Principal          (adixon@parisisd.net)
        903-737-7434 (office) or 903-784-1046 (home)

Mike Henry, Asst. Principal    (mhenry@parisisd.net)
        903-737-7434 (office) or 903-739-9728 (home)

Karol Ackley, Asst. Principal  (kackley@parisisd.net)
        903-737-7434 (office) or 903-785-5296 (home)

 

Paris High School 
Gary Preston, Principal                 (gpreston@parisisd.net)
        903-737-7400 (office) or 903-785-6189 (home)

Brock Blassingame, Asst. Principal  (bblassingame@parisisd.net)
        903-737-7400 (office) or 903-783-1542 (home)

Stephen Long, Asst. Principal         (slong@parisisd.net)
        903-737-7400 (office) or 903-782-9226 (home)

Eva Williams, Asst. Principal (ewilliams@parisisd.net)
        903-737-7400 (office)

 

Paris Alternative School for Success 
Joan Moore, Principal   (jmoore@parisisd.net)
        903-737-7560     (office) or 903-784-5636 (home)

 

Athletics 
Barry Bowman, Athletic Director/Head Football Coach (bbowman@parisisd.net)
        903-737-7428 (office) or 903-353-5161 (cell)

Chad Helberg, Trainer/Assistant Athletic Director      (chelberg@parisisd.net)
        903-737-7428 (office) or 903-517-1517 (cell)  903-784-3239 (home)

 

Career & Technology 
Annie Perry, Director   (aperry@parisisd.net)
        903-737-7417 (office) or 903-737-0966 (home)

 

Elementary Education 
Kelly Pickle, Director       (kpickle@parisisd.net)
        903-784-9484(office)

 

Federal Programs 
Deann Lee, Director     (dlee@parisisd.net)  
        903-737-7501 (office) or 903-785-1927 (home)

 

Gifted Education 
Patti Staples, Coordinator  (pstaples@parisisd.net)
        903-737-7544 (office) or 903-784-2854 (home)

 

Maintenance & Operations
Wendell Moore, Director (wmoore@parisisd.net)
        903-737-7489 (office) or 903-784-5636 (home)

 

Public Information 
Jeanne Kraft, Public Information Officer (jkraft@parisisd.net)
        903-737-7473 (office) or 903-784-7513 (home)

 

Secondary Education 
Suzanne Patty, Director (spatty@parisisd.net)
        903-784-9485 (office) or 903-784-5872 (home)

 

Special Education 
Joi Roberts, Director (jroberts@parisisd.net)
        903-737-7494 (office) or 903-784-0734 (home)

 

Student Nutrition 
Mitzie Pirtle, Director (mpirtle@parisisd.net)
        903-737-7590 (office) or 903-785-0180 (home)

 

Technology  
Dale Loughmiller, Director  (dloughmiller@parisisd.net)
        903-737-7473 (office) or 903-739-9246 (home)

 

Transportation
Tony Gunn, Coordinator  (tgunn@parisisd.net)
        903-737-7489 (office) or 903-785-2783 (home)

 

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